Workflow Redesign Using [Agile/Waterfall] Project Management Method

Examine workflow processes in your place of employment for areas that may need improvement.

• Explore the literature for a technology that could be utilized to improve that workflow process.

When introducing workflow redesign or a new technology there are many steps to consider.

• Who does this impact?
• What are the costs?
• How do we know it is successful?

Create a PowerPoint presentation for a workflow redesign in your place of employment using the waterfall or agile method of project management.

Requirements

• 10-12 slide presentation not including title or reference slides.
• Discuss design from start to finish (for instance…)
• What is your workflow redesign or technology being implemented? Why is it needed?
• What are the costs, risks, benefits?
• How will the optimal redesign be chosen and created?
• How will it be implemented and by who?
• How will you know if your redesign is successful? How long until you know?
• What maintenance is needed (guidelines updated, new software etc)?
• Include at least 3 recent peer-reviewed journal articles to support your proposed workflow redesign.

 

Struggling with where to start this assignment? Follow this guide to tackle your assignment easily!

Slide 1 – Title Slide

• Title of presentation

• Your name

• Course, instructor, date

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Slide 2 – Introduction

• Briefly describe your workplace setting (e.g., hospital, clinic, nonprofit organization).

• State the purpose: to redesign a workflow process using [Agile/Waterfall] methodology.

• Highlight importance of workflow efficiency in healthcare/social services.

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Slide 3 – Current Workflow Problem

• Describe the specific workflow issue needing improvement. Examples:

  • Medication administration errors due to manual charting

  • Patient intake delays from paper-based registration

  • Inefficient communication among case managers

• Use a simple process map (current workflow).

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Slide 4 – Proposed Technology/Redesign

• Name the technology or redesign (e.g., EHR upgrade, barcode medication administration, telehealth integration, digital intake forms).

• Why it is needed (efficiency, patient safety, reduced errors, better staff workflow).

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Slide 5 – Project Management Approach

• Explain whether you’re using Waterfall (sequential, structured phases) or Agile (iterative, flexible, team-driven).

• Provide a simple diagram showing the chosen model.

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Slide 6 – Stakeholders & Impact

• Who is affected? (nurses, physicians, patients, admin staff, IT).

• Benefits for each stakeholder group.

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Slide 7 – Costs, Risks, Benefits

• Costs: software purchase, hardware, staff training.

• Risks: resistance to change, downtime during transition, data privacy concerns.

• Benefits: efficiency, improved accuracy, patient satisfaction, regulatory compliance.

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Slide 8 – Redesign Selection & Creation

• How the best redesign/technology will be chosen (literature review, pilot testing, staff feedback).

• Development process (workflow mapping, IT collaboration, staff involvement).

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Slide 9 – Implementation Plan

• Who will implement (IT, nurse leaders, trainers).

• Timeline of rollout.

• Training sessions for staff.

• Include Agile/Waterfall milestones.

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Slide 10 – Measuring Success

• How will success be defined?

  • Reduction in errors?

  • Faster patient throughput?

  • Improved staff satisfaction?

• Time frame for evaluation (3 months, 6 months).

• Data collection methods (surveys, metrics from system, audits).

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Slide 11 – Maintenance & Sustainability

• Ongoing updates (software patches, new guidelines).

• Continuous training for new hires.

• Evaluation every 6–12 months.

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Slide 12 – Conclusion

• Summarize the importance of workflow redesign.

• Reinforce benefits of chosen technology.

• Highlight alignment with patient safety and organizational goals.

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Slide 13 – References

• At least 3 peer-reviewed journal articles (last 5 years). Examples you can use:

  • Adler-Milstein, J., & Huckman, R. S. (2020). The impact of electronic health record use on physician productivity. Journal of Health Economics, 70, 102273.

  • Guo, U., Chen, L., & Mehta, P. H. (2017). Electronic health record innovations: Helping physicians — One less click at a time. Health Information Management Journal, 46(3), 140–144.

  • Kruse, C. S., Stein, A., Thomas, H., & Kaur, H. (2018). The use of Electronic Health Records to support population health: A systematic review of the literature. Journal of Medical Systems, 42, 214.

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