Here is the situation:
A number of nonprofit organizations and foundations are interested in investing in your
community. They are interested because your community (or part of it) has been identified as
distressed in some way. Perhaps a local school needs help with its programs, or perhaps there
are too few recreation facilities in local parks. Perhaps there are too few cultural events planned
for the population, or perhaps there is a drug or alcohol problem that has become very obvious.
Perhaps there are many homeless people in your community, or a high illiteracy rate. Perhaps
there is a problem with the number of stray dogs and cats which live on the streets. Perhaps your
public library needs to be improved. Perhaps there is an environmental problem which needs to
be cleaned up. You create the situation and the project; these can be fictional.
Before you begin this assignment, define a project which you can pretend that your City Council
is considering. The Council has asked you, as a member of the Council and the community, to
prepare a report regarding its likely success.
Prepare a formal report, entitled Report and Recommendation, with the following six sections.
A subtitle to this report would be useful to focus the topic. For example, if I am proposing a
dog/cat rescue service, my subtitle might be: A Plan for Dog/Cat Rescue in Portales, New
Mexico. The samples in Chapter 16 of your text will be useful, although we are not following
every element of those models. These are the six parts in our report, which should be on separate
pages, except for the Discussion, which should run to two pages (or more, if you like):
Table of Contents
Abstract [this section summaries the entire report; see “Abstract or Executive
Summary,” p. 289]
Discussion [the main part of the report; minimum two pages]
Recommendation(s) [precise, authoritative, based upon the rest of the report]
* * * *
Generally, Chapter 16, “Formal Reports.” See, especially, “Strategies,” pp. 291-92;
“Elements,” pp. 306-308; “Audience,” p. 285-88; “Checklist,” p. 307.
GO ON TO PAGE TWO OF THIS ASSIGNMENT SHEET.
“Title Page,” p. 288
“Table of Contents,” pp. 289, 295
“Abstract,” pp. 289, 296
“Discussion,” (main body of report), p. 286
“Recommendations,” (These should be very precise and authoritative in tone)
“References,” pp. 304-5
“Headings,” p. 81
“Audience” p. 46
“Avoiding Unnecessary Jargon,” pp. 93-4
In your References section and in-text citations, use APA style; details are in Appendix A in
your text. Your project may be fictional, but you should be able to locate documentation that
supports your findings. For example, I may be proposing a fictional new juvenile wing to our
library, but I have an actual report from educators at the University of New Mexico which gives
data about the value of young people’s libraries.
Please include at least two of the following: tables and/or charts. These can be fictional, but
carefully consider their appearance and placement.
Remember that visuals – including photos or other objects – are also appropriate, and might add
a valuable element to your report.
Tables and/or Charts (required) : pp. 107-113
Other Visual Elements (Illustrations, Diagrams, Photographs): pp. 114-115
“Checklist” for Tables, Charts, Graphics, Etc.: p. 120
The six sections of your report should total a minimum of seven pages. That means that your
Discussion section will be a minimum of two pages. Obviously, other sections will be shorter.
For example, the Abstract is a short section, but plan to spend some time on it since it
summarizes your entire report. Your final document should feature an attractive, formal
appearance, and should be virtually free of first-person perspective and contain no casual language.
Here is the situation: